Most records are destroyed when they are no longer needed by professional personnel to plan the most appropriate instructional programs for students. Many evaluative records are destroyed after one year. Contents of the Education Record Folder (excluding permanent records) usually are destroyed within five years of the time a student leaves the school system. However, a summary of student information along with certain grade reporting, attendance and health data is converted to a permanent microfilm records when students leave the school system, as required by law.

These permanent files are kept to fill requests for information from former students who later needs to verify school-related information from their own records